Successful Event Planning
Every successful event needs to have the following: Great food, room and table décor appropriate to the occasion, entertainment, and detailed planning. Whether you buy food already prepared, have the event catered or make it yourself, you’ll want to have something for your guests to eat when they arrive.
Basics like chip and nuts, trays of bite size appetizers or passed hors d’oeurves are all fine. This will tide people over until the main meal presentation. You’ll need to have napkins, small plates and little spears or even toothpicks to jab the item with. Next is a buffet or sit down dinner, or even heavy hors d’oeurves. On a buffet or with heavy hors d’oeurves, you’ll want to have a meat or two, vegetarian options, and a chicken or seafood, plus several sweets or desserts. For the space where the party will be held, you need to determine what you want to be the focal point. This could be a bandstand, head table, or other location that you want your guests to notice as soon as they walk in the room. In this area, you’ll want to display your most elaborate décor. This could be tall plants, large floral arrangements, fabric draping, or special lighting. Next, the dinner or cocktail tables will need some décor with linens, runner, chairs scarves, bouquets, candles, etc. As much or little as your budget allows. To ensure your room looks pulled together, you’ll want to choose two main colors and one accent color that stands out. These colors should run throughout the room and table at floor level, mid level (like on a table) and at eye level. The patterns are not important to get the room to look pulled together, but the colors, including the shades of the colors, need to be the same at each level. Even if you are doing all white, you may want to have three different shades of white such as eggshell, cream, and silver.
Smarty has so many options to help you create the look you want, all at an economical price! Entertainment is another facet of your event that can make the party. This creates the mood that you are looking for. If you want the party to be lively, have high energy music – the kind that makes you want to tap your feet to! If you want to have it start out a little slower, then gradually get more lively later in the night; plan your songs accordingly. If your event has a theme, be sure to incorporate songs that have the same flavor and style into the song list. Whether you’re going all out with a live band, having a DJ, or just programming your i-Pod, set the mood through your song-choice for the entire event. If this is an important event, such as a wedding, executive function, or expensive party, a crucial step is to review everything one last time with all of your suppliers. Do this the week of the event, preferably one or two days before. This can prevent misunderstandings, costly mistakes, or omissions. If you are the hostess, consider having a friend or hire a professional to oversee the contracted services on the day of the event. Be sure to have all contracts organized and have everything spelled out in the greatest detail possible. Relax and have fun… the party is about to begin! ~ Karen